Tools Archives - Malloy Industries

Jace AI

Words I like: “If a shiny, new AI tool can’t give you an hour back at least 1 hour/week, it’s not worth your attention.” TL;DR I’ve used Jace AI since August 6, 2025, which is 111 days as of today It has saved me 111+ hours and a ton of energy by reducing my time in my email inbox Jace is trained on my unique communication style to draft high‑quality replies in my tone I can rapidly review, tweak, and send email replies in seconds In one recent inbox sprint, I sent 50+ sales follow‑up emails in 30 minutes between

The CEO Scaling Toolbox: A Decade of CEO Tools in One Place

The CEO Scaling Toolbox is a curated library of the templates, checklists, and frameworks we've used with CEOs over more than a decade, organized by function so you can grab the one that solves today's problem instead of building it from scratch. Want the single highest-leverage place to start? Our $10K Productivity Framework helps you prioritize what to fix first. Deciding which roles to own versus hire out as you scale? See our guide to what a fractional executive does. What's Inside The Toolbox spans the functions a growing company has to get right: Finance: cash-flow and accounting tools to

The Finance Cheat Sheet: 90+ KPIs on One Page

This is the closest thing to a finance textbook compressed onto a single page, and it's required reading for you and everyone you work with. It clearly explains 90+ key performance indicators across the areas a CEO has to understand: accounting, cash, balance sheets, SaaS metrics, CapEx, headcount, manufacturing, inventory, FP&A, finance terms, cost reduction, the cash conversion cycle, valuation techniques, and more. Keep it next to you in board prep, investor conversations, and any meeting where a number you don't recognize gets thrown around. It's free. Who Made It This cheat sheet was created by Nicholas Boucher, a finance

How to Automate Copy-and-Paste Work to Save Hours Every Week

Are you still re-typing the same Zoom link, calendar link, or boilerplate reply every day? We have a solution for you: a text expander to turn short abbreviations into full phrases, links, and blocks of text you'd otherwise retype all day. Watch the Walkthrough How It Works Here's how it works and where to start. Want to reclaim more of these hours? Our $10K Productivity Framework maps the highest-leverage tasks to automate first, and our guide to what a fractional executive does helps you decide what to keep doing yourself versus hand off. Why This Matters for a CEO Your

Accounting 101 for CEOs: The Three Statements You Need to Read

You don't have to be an accountant, but you do need to read three documents: the balance sheet, the income statement, and the cash flow statement. Together they tell you what you own, whether you're making money, and whether you'll have cash to cover next month. This guide explains each, and the free templates below let you build your own. Free download: build your own with the Cash Flow Statement Template. Why Should a CEO Care About Accounting? Because the numbers are how you see the business clearly. They tell you when to hire, whether a price change worked, and

Illustration of a person fitting puzzle pieces together among charts and a stopwatch, representing scoping a technology project

Technology Project Brief: How to Tell Developers What You Want

The fastest way to waste money on software is to hand a developer a vague idea and hope. A good technology project brief fixes that: it lets you explain, in plain English, exactly what you want built and why, so a developer or agency can scope it accurately and you get what you pictured. Why a Brief Saves You Time and Money Most founder-developer friction comes from a fuzzy starting point. Without a brief, you get guesses, scope creep, and a build that misses the point, then you pay to redo it. Twenty minutes spent writing a clear brief up

Laptop with colorful app icons flying out of the screen, representing a company's software subscriptions

Software Subscriptions Audit: Stop Paying for Tools You Don’t Use

Every growing company quietly bleeds cash through software it forgot it's paying for: the tool one person trialed, the seats you stopped using, the annual plan that auto-renewed. A subscription audit finds that money, and it's one of the fastest ways to cut burn without touching anything that matters. Why Audit Your Subscriptions New tools get added constantly, old ones rarely get cancelled, and no one owns the total. Left alone, it inflates your monthly burn rate, the number that determines your runway. Cutting unused software is pure margin: it drops straight to the bottom line with zero downside. The

The $10K matrix: skill against leverage, from $10 work to $10K work

The $10K Productivity Framework: How to Spend Your Time on What Matters Most

Not all work is worth the same effort and time. The $10K framework, created by Khe Hy of RadReads, sorts your tasks by how much long-term value they create, so you can spend more time on the few things that move your business and less on the busywork that feels productive but isn't. What Is "$10k Work"? Khe Hy scores tasks on two axes: how much skill they take and how much leverage they create. That gives four buckets, from $10 work (low skill, low leverage, like manual data entry) up to $10K work (high skill, high leverage, like setting

Illustration of two business owners shaking hands beside a stack of coins, a contract, and a lightbulb, representing an M&A deal

The M&A Venture Scorecard: How to Score a Business You’re Buying or Selling

Whether you're acquiring a business, selling yours, or weighing a partnership, "what's it worth?" is really six questions. This free scorecard turns a gut feeling into a structured rating across the six functions that drive a company's value, so you can compare targets, spot gaps that lower the price, and decide with evidence rather than instinct. How the Scorecard Works You rate the business on a set of factors, each from 1 (worst) to 5 (best), then average them within each function and overall. A low average isn't necessarily a dealbreaker; it's a map of where value is missing and

Illustration of a startup team launching a rocket in front of a pitch deck slide

Pitch Deck Outline Company Questionnaire: Nail the Content Before You Design

Most CEOs jump straight into designing slides and end up with a beautiful deck that says nothing. The better order is content first: answer the hard questions about your business, then build the outline, then make it look good. This free questionnaire walks you through those questions so your pitch deck has a clear, fundable story. Here's how to use it. Why Start With a Questionnaire A pitch deck is an argument, not an art project. Investors decide in minutes whether your story hangs together, and no amount of design saves a deck that hasn't answered: "why this, why now,